Reclaim.ai
Reclaim.ai is an intelligent scheduling tool that connects with Google Calendar. It automatically arranges tasks, habits, meetings and personal time slots into your free time, and intelligently reschedules them when there are conflicts. It was later acquired by Dropbox.
Updated: 2026-10-26
What is Reclaim.ai?
Reclaim.ai is an AI scheduling tool that focuses on "calendar as the carrier of plans". Officially, it claims to turn tasks, habits, meetings and personal time all into automatically schedulable calendar events. Different from the idea of building a separate task system, Reclaim is directly built on Google Calendar: you tell it what to do, how long it will take, and the latest time to finish it, and it will automatically find time in your free slots and lock them. If there is a conflict, it will reschedule intelligently. This product was later acquired by Dropbox. Its positioning is more inclined to team collaboration and calendar governance, emphasizing using automation to unload the work of "planning" from the human brain into the calendar.
Who is it for?
- Knowledge workers who rely heavily on Google Calendar and don't want to repeatedly move tasks between multiple apps.
- Individuals who want to use automation to maintain habits like exercise and learning but always have these habits squeezed out by work.
- Coordinators who frequently need to schedule meetings across time zones or teams and are tired of manually finding available time slots.
- Managers who want to see where their team's time is really spent.
- Users who want to "see their entire day at a glance on the calendar" and reduce planning anxiety.
Key features
6Automatic Task Scheduling
Prioritize and slot to-dos into calendar free time blocks based on their priorities and deadlines; automatically tighten the schedule as the deadline approaches to avoid last-minute crunches. If a task isn’t completed, the system will continuously find new time slots for it until it’s done.
Habits & Routines
Set habits such as fitness, reading, and learning. The AI automatically reserves fixed time slots every week. If interrupted, it will find free time again to make up for it, which is more reliable than relying on self-discipline.
Smart Meeting Scheduling
When initiating a "find time" request, it recommends time slots based on participants' preferences and availability, reducing back-and-forth coordination emails and respecting everyone's set focus time blocks.
Private & Focus Time
You can set up undisturbed deep work blocks and personal matter blocks; the system will prioritize protecting them from being taken up by meetings to ensure a sustainable work rhythm.
Work Hour & Workload Tracking
Summarizes the actual time each person spends on various tasks and meetings, provides managers with a basis for staffing and scheduling, and uncovers the problem of "meetings eating up all time".
Team Calendar Management
Unify the team's availability rules and priority strategies to ensure consistent automatic scheduling in multi-person scenarios and avoid conflicts between individual plans.
How to use Reclaim.ai
- First, connect your Google Calendar and sync in your actual meetings.
- otherwise, automatic scheduling will have errors during already occupied time slots, and the resulting schedule cannot be implemented.
- Set a "latest completion time" and estimated duration for tasks.
- These are the key inputs for AI scheduling.
- the more accurate they are, the more stable the schedule will be, so do not leave them blank.
- Set deep work as high-priority time blocks and mark them as do-not-disturb to prevent last-minute meetings from overrunning them and protect focused output that truly requires concentration.
- For habits, use weekly recurrence rules to let the system automatically fill in the gaps each week, which is more reliable than relying on willpower.
- also lock in personal time slots in advance to prevent them from being taken over by meetings.
- Compliance reminder: Calendars and tasks contain personal and work information.
- In team scenarios, pay attention to visibility and authorization scope.
- Reclaim has been acquired by Dropbox.
- Features and packages are subject to the current official website description.
- Check the current covered regions and prices before subscribing.
Traffic & popularity
Data month Sep 2026
Reclaim.ai receives about 231.2K visits per month and ranks #182,980 worldwide.
Monthly visits
12 monthsTraffic sources
- Direct51.8%
- Search21.9%
- Referrals13.1%
- Mail6.8%
- Social3.3%
- Other3.1%
Top countries
- United States49.4%
- United Kingdom12.2%
- Australia4.7%
- Germany3.4%
- Canada2.9%
Estimated from third-party traffic data.
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